PowWow Event is a U.S.-based event planning agency specializing in corporate events, brand activations, exhibitions, and high-end social gatherings. Known for their creative execution and smooth coordination, PowWow needed a powerful digital solution to scale operations and deliver seamless experiences for their growing client base.
PowWow’s team was managing multiple events across cities using fragmented tools like spreadsheets, emails, and chat apps — which created: Disorganized communication between teams, vendors, and clients Difficulty tracking event timelines, resources, and budgets Inefficient vendor coordination and approval workflows No central hub for real-time updates or collaboration They needed a custom, scalable event management portal that would digitize their processes and enhance visibility across stakeholders.
PowWow’s team was managing multiple events across cities using fragmented tools like spreadsheets, emails, and chat apps — which created:
Disorganized communication between teams, vendors, and clients
Difficulty tracking event timelines, resources, and budgets
Inefficient vendor coordination and approval workflows
No central hub for real-time updates or collaboration
They needed a custom, scalable event management portal that would digitize their processes and enhance visibility across stakeholders.
End-to-End Event Management Platform
We developed a custom web-based portal tailored to PowWow’s event workflows, enabling centralized planning, client collaboration, and vendor management.
1. Event Creation & Dashboard
Create and manage multiple events with custom tags (e.g., gala, brand launch, conference)
Track tasks, timelines, budgets, and progress through an intuitive dashboard
2. Client Collaboration Portal
Secure client login to view event status, approve designs and budgets
Share documents, request changes, and view live updates
Real-time notifications and communication tools
3. Vendor & Partner Management
Vendor database with service categories and performance history
Assign vendors to events and track deliverables
Document management (contracts, payments, invoices)
4. Budgeting & Resource Allocation
Detailed budget breakdown per event
Track actual vs estimated costs
Upload and manage financial documents
5. Admin & Reporting Panel
Role-based access (admin, team leads, clients, vendors)
Analytics on event history, profit margins, and vendor performance
Exportable reports for clients and internal teams
AN ISO 9001 : 2015 CERTIFIED COMPANY
“This portal became our event command center. Our clients love the transparency, and our team operates far more efficiently now. It’s exactly what we needed to grow our agency.”
© 2025 Mainfold Management India LLP Registered – An ISO:9001 2015 Certified Company
